Railway Business and Accounts; Designed for the Instruction of Junior Clerks, and as a Book of Reference for Those Further Advanced

This historic book may have numerous typos and missing text. Purchasers can download a free scanned copy of the original book (without typos) from the publisher. Not indexed. Not illustrated. 1866 Excerpt: ...afterwards pastes the copies into a Skeleton or Guard Book, opposite to the Memorandums to which they refer. Outward correspondence is kept in a similar manner, the replies when received being pasted opposite the tissue copies. There is an index to the Guard Book, which shows the number and subject of each communication, the stations being kept in alphabetical order (as per index), so that letters may be easily traced. At smaller stations where the ordinary Letter Copying Books are used for Memorandums, it is a good plan to have a cupboard fitted with divisions to keep the received correspondence in; using separate boxes for the stations you have most communications from; having also a square or box set aside for miscellaneous stations. When a Memorandum is answered, the number of the reply should be marked upon it, and it should then be put into its place in the cupboard. Replies to your own enquiries should be dealt with in a similar manner. The old correspondence should be cleared out when necessary, and should be tied up in parcels labelled, and put away. When replies are not received within a reasonable time, the Letters or Memorandums should be repeated. Letter Registers.--These are not required except at General Offices or large Stations. The plan of registering is as follows: --All letters received are numbered consecutively and recorded in a book provided for the purpose. They are marked off when answered, and are then put away in bundles, or else pasted into Guard Books. All letters forwarded are recorded in a similar manner, and when replies are received, they are referenced off. Indexes are also kept in alphabetical order, so that correspondence may be readily found. The register numbers should always be put on the replies to inward letters, in a..