Office Manual of Instructions for the Conduct of Business

This historic book may have numerous typos and missing text. Purchasers can usually download a free scanned copy of the original book (without typos) from the publisher. Not indexed. Not illustrated. 1891 edition. Excerpt: ...Engineer Establishments, Secretary of State's Despatch, or Remodelling of Ganges Canal, Secretary of State's Despatch. / / 11. The Index should have special entries under the letter S for all Secretary of State's despatches recorded. 12. Printed copies of the papers referred to in despatches to the Secretary of State must invariably accompany the despatch. Nor should the enclosures in any case follow the despatch, the transmission of the despatch being delayed, if necessary, for the completion of the enclosures, except under special orders to the contrary. 13. It may be desirable occasionally, when time is of importance, to transmit to the Secretary of State advance copies of despatches which cannot be signed by all the Members of Government before the mail leaves. When it is deemed necessary to adopt this course, they should invariably be accompanied by an explanatory statement and by their enclosures while the official despatches should not be delayed longer than the next mail. 14. When the Proceedings of the Government of India are mentioned in any official despatch to the Secretary of State, and are not reprinted as enclosures, to avoid the difficulty experienced in tracing the Proceedings referred to, care must be taken to state accurately, besides the month and year, the page of the Proceedings. i I Despatches, 15. Care should be taken that the signatures of at least three Members of Government are obtained to despatches. 16. Despatches to the Secretary of State should be prepared for the signatures of the Honourable Members only whose signatures are likely to be obtained prior to issue, and the names of those who sign should be alone printed on the duplicate, triplicate, and spare copies of such despatches....