The Efficient Purchase and Utilization of Mine Supplies

This historic book may have numerous typos and missing text. Purchasers can download a free scanned copy of the original book (without typos) from the publisher. Not indexed. Not illustrated. 1917 edition. Excerpt: ...arrive, the quantity received is subtracted from column 1 and added to column 2. When materials are apportioned, the amount is added to column 3 and subtracted from column 4. When stores are issued, the quantity is subtracted from columns 2 and 3. The balance is brought down at once in each column affected. This method is of utmost value where all work is planned out in advance. The various balance sheets are kept in loose-leaf binders in alphabetical order, in accordance with their symbols. In addition to the classified stores, usually some small quantities are purchased at irregular intervals, and not usually kept in stores. These are known as unclassified or miscellaneous stores, are given consecutive numbers and filed accordingly. The general procedure under this method is as follows: All duties and work to be done is described in detail on written instruction cards to each person concerned. Standing orders are made out in writing which cover these instructions and regulations which regard the management and operation of the store-room. The Planning Department plans the work ahead, and lists the material in advance for the jobs. The lists of this apportioned material are given to the balance of stores clerk for proper entry. In order that the balance of stores clerk can keep his records in proper shape he must, in each case, be furnished with: (a) The Purchase Order, or copy, so that he can enter the materials ordered but not yet received. (b) The Materials Received Report, or copy, so that he can enter the materials as on hand in the store-room. (c) The Issue Slip, or copy. (d) Stores Credit Slip, or copy. (e) Apportioned Slip, or copy. (f) Price of materials. Where the originals are used, they are stamped after entry and returned to the...